SenseiDesk

Payment Flow Guide

Learn how secure and simple payments work between martial arts gyms, parents, and students through SenseiDesk.

Secure & Encrypted
Multiple Payment Methods
Instant Confirmation

How It Works

Our streamlined 6-step payment process ensures secure transactions between gyms and students/parents.

1

Invoice Creation

Gym owners create invoices directly in SenseiDesk for individual students or bulk billing. The system automatically applies family discounts, late fees, and package pricing based on your gym's settings.

  • Automatic family discount calculations
  • Session package or monthly billing options
  • Custom line items and fees
  • Invoice templates with gym branding
Invoice #INV-001 Jan 15, 2025
Monthly Training - Juan ₱2,500
Family Discount (2nd child) -₱250
Total ₱2,250

Sample invoice with family discount applied

2

Automated Notification

Once the invoice is created, SenseiDesk automatically sends payment notifications to parents/students via SMS and email. No manual follow-up required from gym staff.

  • SMS and email notifications
  • Payment link included in message
  • Due date reminders
  • Customizable message templates

📱 SMS from SenseiDesk

Hi Maria! Your monthly payment for Juan's Taekwondo training is ready. Amount: ₱2,250. Pay securely: link.senseidesk.com/pay/abc123

Payment Due - Cebu Taekwondo Academy

to: maria.santos@email.com

Your payment is ready for Juan Santos. Click below to pay securely with GCash, Credit Card, or Bank Transfer.

3

Secure Payment Page

Parents/students click the payment link and are redirected to Xendit's secure payment page. No sensitive payment information is ever stored on SenseiDesk servers.

  • SSL-encrypted payment processing
  • PCI DSS compliant security
  • Mobile-optimized checkout
  • Multiple language support

Secure Payment

Powered by Xendit

G
GCash
💳
Credit/Debit Card
🏦
Online Banking
4

Payment Processing

Students complete payment using their preferred method. Xendit handles all payment processing, fraud detection, and compliance with Philippine banking regulations.

  • GCash instant payments
  • Credit/Debit card processing
  • Online banking transfers
  • Real-time fraud protection

GCash Payment

G
Cebu Taekwondo Academy ₱2,250
Processing...

Secure payment processing via Xendit

5

Instant Confirmation

Upon successful payment, both the gym owner and parent/student receive instant confirmation. Failed payments trigger automatic retry notifications and alternative payment suggestions.

  • Instant SMS and email confirmations
  • Digital receipt with transaction ID
  • Automatic retry for failed payments
  • Real-time notification to gym owners

Payment Successful!

Your payment of ₱2,250 has been received.

Transaction ID: TXN-20250115-ABC123

Receipt sent to maria.santos@email.com

📧 Gym Owner Notified

Payment received from Maria Santos for Juan's monthly training

6

Automatic Updates

SenseiDesk automatically updates payment status, student records, and generates reports. Gym owners can track payments, view analytics, and manage their finances in real-time.

  • Real-time payment status updates
  • Automatic invoice marking as paid
  • Updated student payment history
  • Financial reporting and analytics

SenseiDesk Dashboard

Juan Santos - Monthly
₱2,250 Paid
Sofia Cruz - Package
₱1,500 Pending
Mark Reyes - Monthly
₱2,000 Paid

Supported Payment Methods

We support the most popular payment methods in the Philippines through our secure Xendit integration.

G

GCash

Instant payments via the Philippines' leading mobile wallet

  • • Instant processing
  • • QR code payments
  • • Mobile app integration
  • • Real-time confirmation

Credit & Debit Cards

Visa, Mastercard, and local Philippine bank cards

  • • International cards accepted
  • • 3D Secure authentication
  • • Installment options
  • • Fraud protection

Online Banking

Direct bank transfers from major Philippine banks

  • • BPI, BDO, Metrobank
  • • UnionBank, Security Bank
  • • Real-time processing
  • • Secure bank integration

Security & Compliance

Your payment security is our top priority. We implement multiple layers of protection to ensure safe transactions.

SSL Encryption

256-bit SSL encryption protects all data in transit

PCI DSS Compliant

Meets highest payment card industry security standards

Fraud Protection

Real-time fraud detection and prevention systems

Data Privacy

Compliant with Philippine Data Privacy Act of 2012

What Happens After Successful Payment?

For Parents & Students

  • Instant SMS and email confirmation received
  • Digital receipt with transaction ID
  • Student portal updated with payment history
  • Class attendance permissions activated

For Gym Owners

  • Real-time notification of payment received
  • Invoice automatically marked as paid
  • Student status updated for class access
  • Financial reports and analytics updated

Frequently Asked Questions

Common questions about our payment processing system.

Ready to Streamline Your Gym Payments?

Join Philippine martial arts gyms who have simplified their billing and improved payment collection with SenseiDesk.

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