Learn how simple payment tracking works between martial arts gyms, parents, and students through SenseiDesk. Parents pay their gym directly, then upload proof for staff to verify.
A simple 6-step process for recording and verifying payments between gyms and students/parents. No online payment gateway involved.
Gym owners create invoices directly in SenseiDesk for individual students or bulk billing. The system automatically applies family discounts, late fees, and package pricing based on your gym's settings.
Sample invoice with family discount applied
Once the invoice is created, SenseiDesk automatically sends payment notifications to parents/students via SMS and email. No manual follow-up required from gym staff.
📱 SMS from SenseiDesk
Hi Maria! Juan's Taekwondo invoice for this month is ready. Amount: ₱2,250. View it here: link.senseidesk.com/inv/abc123
Payment Due - Cebu Taekwondo Academy
to: maria.santos@email.com
A new invoice is ready for Juan Santos. Tap below to view it and see the gym's payment details.
Parents pay their gym directly using whatever method the gym accepts, such as cash on-site, bank transfer, or GCash to the gym's own account. SenseiDesk does not use an online payment gateway, so no card details are ever entered on our platform.
Cebu Taekwondo Academy
After paying, the parent uploads a screenshot or photo of their receipt directly in SenseiDesk and attaches it to the invoice. This becomes the record of payment for the gym to review.
gcash-receipt.png
Screenshot attached
Proof of payment uploaded to SenseiDesk
Gym staff review the uploaded proof of payment and confirm it matches the invoice. Once verified, the payment is marked as received and both sides can see the updated status.
Your payment of ₱2,250 has been verified by the gym.
Verified by Cebu Taekwondo Academy
Confirmation sent to maria.santos@email.com
📧 Gym Owner Notified
Payment received from Maria Santos for Juan's monthly training
SenseiDesk automatically updates payment status, student records, and generates reports. Gym owners can track payments, view analytics, and manage their finances in real-time.
Parents pay using whatever methods your gym already accepts. SenseiDesk simply records and verifies the payment from the uploaded proof.
Send directly to the gym's mobile wallet, then upload a screenshot
Pay in person at the gym's front desk
Transfer to the gym's bank account from any major Philippine bank
Your payment security is our top priority. We implement multiple layers of protection to ensure safe transactions.
256-bit SSL encryption protects all data in transit
We never ask for or store card numbers or bank credentials
Every payment is reviewed and confirmed by gym staff
Compliant with Philippine Data Privacy Act of 2012
Common questions about how payments are recorded and verified.
Join Philippine martial arts gyms who have simplified their billing and improved payment collection with SenseiDesk.
